The company must have a company archive

  A company archive is an organizational unit in an office, institution, enterprise or social organization that deals with taking over archival materials (cat. A) and non-archival documentation (cat. B, BE, Bc) that is not needed for current office (activities) and their temporary storage, recording, sharing, missing and transferring materials that deserve permanent storage to the appropriate state archives
   Pursuant to the provisions of the Act of July 14, 1983 on the National Archives Resource and Archives, company archives are established only in those organizational units that produce archival materials (category A files). Under this Act, such units are subject to archival supervision of relevant state archives.
In organizational units that do not produce archival materials, non-archival documentation is stored in file stores. However, the rules governing the storage of files differ from those applicable to plant archives. Company archives in central units and institutions are appointed by the Chief Director of State Archives, while in other units they are appointed by directors of relevant state archives.
The company's archive is aimed at collecting all documentation in the institution (after the storage time specified in the office instructions has elapsed in the appropriate organizational unit), regardless of which archival category it has been classified in. The unique technical documentation has been qualified as archival materials of historical value.
   The company archive has two functions: it relieves individual organizational units from documentation that is no longer needed for current office, but whose mandatory storage has not yet expired, and protects and stores, and if necessary organizes, archival materials that are to be sent after 25 or more years to the state archives.